Introduction
Miu Media ("we," "us," or "our") is a digital marketing and brand design agency specializing in helping architects and interior designers attract high-value clients through strategic content, social media management, copywriting, and video production.
This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website, engage our services, or interact with us through any channel. This policy applies regardless of where you are located and is designed to comply with the Indian Digital Personal Data Protection Act 2023 (DPDP Act), the European Union General Data Protection Regulation (GDPR), and the California Consumer Privacy Act / California Privacy Rights Act (CCPA/CPRA).
By using our website or engaging our services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with our practices, please discontinue use of our website and services.
Information We Collect
Information You Provide Directly
- Contact information: name, email address, phone number, and company name submitted through our contact form or strategy call booking.
- Client onboarding data: brand assets, social media account credentials, business information, project briefs, target audience details, and portfolio materials.
- Communication records: emails, WhatsApp messages, and notes from calls or meetings related to our services.
- Feedback and testimonials: reviews, case study approvals, and any feedback you voluntarily share.
Information Collected Automatically
- Device and browser information: browser type, operating system, screen resolution, and device type.
- Usage data: pages visited, time spent on pages, click patterns, referral source, and navigation paths.
- Network information: IP address (anonymized where possible), approximate geographic location, and internet service provider.
- Cookies and similar technologies: session cookies, analytics cookies, and marketing pixels (detailed in our Cookies section below).
Information from Third Parties
- Social media platform analytics: engagement metrics, audience demographics, and content performance data from Instagram, LinkedIn, and similar platforms (when managing client accounts).
- Advertising platform data: campaign performance metrics, audience insights, and conversion data from Meta Ads Manager and Google Ads.
How We Use Your Information
We use your personal information for the following purposes:
- Responding to inquiries: to reply to your contact form submissions, emails, and strategy call requests.
- Delivering services: to execute contracted marketing services including social media management, content creation, copywriting, and video production.
- Managing campaigns: to run, optimize, and report on advertising campaigns on your behalf across Meta, Google, and other platforms.
- Improving our website: to analyze website traffic and user behavior so we can enhance the user experience.
- Service communications: to send project updates, deliverable notifications, reports, and other service-related messages.
- Business operations: to maintain records, process payments, and fulfill our contractual obligations.
- Legal compliance: to comply with applicable laws, regulations, and legal processes including Indian tax requirements.
Legal Basis for Processing
If you are located in the European Economic Area (EEA) or the United Kingdom, we process your personal data under the following legal bases as required by the GDPR:
Consent
When you submit a contact form, book a strategy call, or opt in to receive marketing communications, you provide consent for us to process your data for those specific purposes. You may withdraw consent at any time by contacting us.
Contractual Necessity
When you engage our services, processing your data is necessary to fulfill our contractual obligations -- including managing your social media accounts, executing ad campaigns, and delivering content.
Legitimate Interest
We process certain data based on our legitimate business interests, including website analytics, service improvement, and fraud prevention. We balance these interests against your rights and freedoms.
Legal Obligation
We may process your data when required by law, such as maintaining financial records for tax compliance or responding to valid legal requests.
International Data Transfers
Miu Media is based in India. If you are accessing our website or using our services from outside India, your personal data may be transferred to, stored, and processed in India.
For EU/EEA Residents
When we transfer personal data outside the EEA, we ensure appropriate safeguards are in place, including Standard Contractual Clauses (SCCs) approved by the European Commission, or reliance on the recipient's participation in recognized data protection frameworks.
For US Residents
Your data is processed in accordance with applicable US privacy laws. We implement appropriate technical and organizational security measures to protect your information during transfer and processing.
Third-Party Processor Transfers
Our third-party service providers (Google, Meta, etc.) have their own data transfer mechanisms and certifications. We encourage you to review their respective privacy policies for details on how they handle international data transfers.
Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected:
- Website analytics data: 26 months (Google Analytics default retention period).
- Contact form submissions: 2 years from the date of your last interaction with us.
- Client project data: For the duration of the engagement plus 3 years thereafter (for portfolio, reference, and potential dispute resolution), unless you request earlier deletion.
- Financial and billing records: As required by Indian tax law (minimum 8 years).
- Communication records: For the duration of the engagement plus 1 year.
When data is no longer needed, we securely delete or anonymize it so that it can no longer be associated with you.
Your Privacy Rights
Rights for All Users
Regardless of your location, you have the right to:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request that we correct inaccurate or incomplete data.
- Deletion: Request that we delete your personal data, subject to legal retention obligations.
Additional Rights for EU/EEA Residents (GDPR)
- Data portability: Receive your data in a structured, commonly used, machine-readable format.
- Restriction of processing: Request that we limit how we use your data.
- Right to object: Object to processing based on legitimate interests or for direct marketing.
- Withdraw consent: Withdraw previously given consent at any time without affecting the lawfulness of prior processing.
- Lodge a complaint: File a complaint with your local data protection supervisory authority.
Additional Rights for California Residents (CCPA/CPRA)
- Right to know: Request details about the categories and specific pieces of personal information we have collected.
- Right to delete: Request deletion of your personal information.
- Right to opt-out of sale: We do not sell your personal data. No opt-out action is required.
- Right to non-discrimination: We will not discriminate against you for exercising your privacy rights.
- Right to correct: Request correction of inaccurate personal information.
Rights for Indian Residents (DPDP Act 2023)
- Right to access information about what personal data is being processed and for what purpose.
- Right to correction and erasure of personal data.
- Right to grievance redressal through our designated contact.
- Right to nominate another person to exercise your rights in case of death or incapacity.
Data Security
We implement industry-standard technical and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction:
- Encryption: All data transmitted between your browser and our website is encrypted using HTTPS/TLS protocols.
- Access controls: Client account credentials and sensitive data are accessible only to authorized team members on a need-to-know basis.
- Secure storage: We use reputable, secure cloud infrastructure for data storage.
- Regular reviews: We periodically review our security practices and update them as needed.
- Incident response: In the unlikely event of a data breach, we will notify affected individuals and relevant authorities as required by applicable law.
Children's Privacy
Our services are designed for businesses and professionals. We do not knowingly collect personal information from individuals under 18 years of age. If we become aware that we have inadvertently collected data from a minor, we will promptly delete it. If you believe a minor has provided us with personal information, please contact us immediately.
Third-Party Links
Our website may contain links to third-party websites, including social media platforms (Instagram, LinkedIn, Twitter/X), client portfolio sites, and advertising platforms. These links are provided for your convenience.
We are not responsible for the privacy practices, content, or security of any third-party websites. We encourage you to review the privacy policies of any external sites you visit. Our Privacy Policy applies only to information collected through our own website and services.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, or applicable laws. When we make changes:
- The updated policy will be posted on this page with a revised "Last Updated" date.
- For material changes, we will notify active clients via email at least 30 days before the changes take effect.
- Your continued use of our website or services after any changes constitutes acceptance of the updated policy.
We recommend reviewing this page periodically to stay informed about how we protect your information.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:
Miu Media
Email: make.it.up12business@gmail.com
We will respond to privacy-related requests within 30 days. For EU/EEA residents, if you are not satisfied with our response, you have the right to lodge a complaint with your local data protection authority.
Related Legal Document
Terms of ServiceStill have questions?
If you have any questions about this document, reach out to us directly.
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